Electronic Equipment Purchases

As a result of Syracuse University’s security standards and asset management requirements, all electronic equipment purchased with university funds (including grants and research funds) must be purchased through ICT. This will allow the asset to be tracked and the campus security encryption standard to be implemented. We encourage departments to contact ICT even if they are not sure if the item they are purchasing falls under this policy.

This process is simple and is outlined below:

  1. All purchase requests should be emailed to service@maxwell.syr.edu

  2. ICT will work with the requestor to verify that the equipment being purchased is compatible with the university’s systems.  Occasionally, ICT may suggest an alternate item that may better meet your needs or be a better value.

  3. Once an item is warranted for purchase, the following criteria will be used to identify it’s purchase method:

Purchases under $1,000

Departments will be directed to purchase these items as they normally would (typically on a university purchasing card).  Once the item arrives, departments will fill out the following Maxwell Purchasing Form.  The completed form will be routed to ICT administrative staff to log and track the asset.

Purchases over $1,000 or any dollar amount through Dell, Apple, or Staples

Departments will be directed to have their administrative staff provide the chart string for the purchase.  ICT administrative staff will then complete a requisition through the university’s online purchasing system and the requisition approval will be routed appropriately.


Once the purchasing process is complete, ICT administrative staff will track the shipment and notify the departments on the status of their order.  Orders made through the university’s online purchasing system will be initially delivered to ICT.  After delivery it will be logged for tracking purposes, and ICT will provide any necessary setup prior to delivering the equipment.

For further assistance with a purchase, or for more information, please contact service@maxwell.syr.edu or call 443-3847.