In order to provide better asset management, data security, and to obtain the very best pricing, the University is in the process of revising many of its purchasing policies and in particular has changed how administrators and faculty may acquire certain electronic equipment and software purchased with University funds.
To support this effort, we would like to remind the Maxwell community that all such purchases are required to be procured through Maxwell’s ICT group. This applies to hardware, such as laptops, cell phones, tablets, computers, printers, scanners, external hard drives, cameras, etc.; as well as all software licenses and peripherals including laptop cases, mice, tablet covers, flash drives, etc.
Items purchased with personal funds without ICT’s prior approval will not be reimbursed from University accounts and should not be purchased for use in the office. ICT cannot support the large variety of computers and peripherals that might be purchased with personal funds.
This process is simple and is outlined below:
- All equipment and software purchase must be processed through ICT (email@example.com).
- ICT will work with the requester to verify that the equipment being purchased is compatible with the university’s systems. Occasionally, ICT may suggest an alternate item that may better meet your needs, be a better value, or leverage university licensing / existing vendor relationship.
- Once an item is warranted for purchase, the following criteria will be used to identify it’s purchase method:Once the purchasing process is complete, ICT administrative staff will track the shipment and notify the departments on the status of their order. Orders made through the university’s online purchasing system will be initially delivered to ICT. After delivery it will be logged into our asset management database and ICT will provide any necessary setup prior to delivering the equipment.
For further assistance with a purchase, or for more information, please contact firstname.lastname@example.org or call 443-3847.